Meeting Minutes - 8/7/2018

The Chamber Board met on Tuesday, August 7, 2018 at 6:00 p.m. in the Chamber office. Members present were Kirk Brown, Roy Chaney, Marvin Johns, Debbie Leaming, and Theda Sheets, along with secretary, Glenna Blair and Dawn Brakey, representative from Pioneer Tech. Karla Cheek was absent. Also, one guest, Jerry Straw attended. Debbie called the meeting to order. Marvin moved that the minutes be approved and Theda seconded the motion which passed. Kirk made a motion and Roy seconded it to accept the financial report. Motion was approved. Glenna gave the Secretary’s report. She handed out shirts with the Chamber Logo to board members. She reported that 2 canopies had been purchased to use at events such as Charlie Adams Day. The Christmas banners that will be displayed on Main Street were shown and approved. Business Partner for August-September will be Black Jacks Bait N Tackle & Prairie Cricket Quilts. Press releases were sent to NHJ and PC News seeking vendors for CA Day. Roy moved that the report be approved and Marvin seconded.
The Business After Hours that was held recently was the first topic under Old Business. Everyone agreed it was a huge success. It was suggested that we might start earlier next time as a convenience to those that get off work at 5:00 so that they don’t have to go home and come back. Debbie reported that she will go to the different churches to see if they are willing to participate in a “Trunk or Treat” on the Court House parking lot for Halloween.
The board voted to do Community Sponsorship Ads monthly in the Newkirk Herald Journal after a motion by Debbie and seconded by Theda. Also under new business was Charlie Adams Day. It was decided that we would not do radio advertising this year, but would do press releases in the Newkirk and Ponca City newspapers to seek vendors. Kirk offered to pick up the stock tanks, and ice as well as tables. Glenna will provide chairs and contact Jiffy Trip about providing ice. She will also order pop and water from Apple Market. Glenna will get someone to pick it up and take to the event. Debbie commented on a letter from ODOT about a transportation grant to help with sidewalks and walking paths. Her son Andrew is using a drone to film in Newkirk to emphasize the need in Newkirk. The board is considering an afternoon Christmas parade for the kids this year. More will be discussed at a later date.
Marvin made a motion to adjourn, seconded by Theda.